PMGD PRIVACY POLICY 

 

PMGD Ltd operates a professional business and works in a transparent and honest way and is committed to protecting and respecting your privacy. Client information obtained during a project shall be treated in the strictest of confidence and remain confidential. Personal information and artwork files shall not be shared or divulged in any way, unless instructed by the client. This Policy explains when and why PMGD - the ‘data controller’ - collects personal information about people/clients who contact PMGD or visit the PMGD website, and how PMGD uses it, the conditions under which PMGD may disclose it to others and how it is kept secure. PMGD will change this Policy in line with legislative changes, so please check this policy on an ongoing basis to keep abreast of any changes. By using the PMGD website and/or by accepting a PMGD quotation, you are agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to paul@pmgddesign.co.uk

 

Personal Information, submitted to PMGD will be treated as confidential in line with the principles of the General Data Protection Regulations (GDPR), May 2018 and the Data Protection Act 1998 until this is superceded by the Data Protection Act 2018 (currently the Data Protection Bill). PMGD has followed regulations stipulated by the Information Commissioners Office (ICO) and has implemented processes and systems with general good practice for handling data safely and securely. Information which you provide to PMGD with will not be used in any way other than for its original purpose. PMGD will process your personal data to carry out its basic core business functions, i.e. to respond to correspondance and liaise with client and supplier in order to competently fulfill the project that the client has requested.

 

This Policy acts as notice to the client for collection of Personal Contact Data. No Data is processed in an automated way.

 

 

Who is PMGD?

PMGD Ltd is an incorporated Limited Company, registered in Scotland No. SC802918. Registered addres is: 5 Dean Park, Newstead TD6 9RQ. Directors are Mr Paul B McLean and Mrs Claire McLean. PMGD Ltd is an independent graphic design company and is run by Director Paul McLean. Data is only used by Paul McLean, who also acts as the Data Protection officer as well as graphic designer.

 

How does PMGD collect information from you?

PMGD Ltd obtains information about you when you contact PMGD about graphic design services, typically via email (paul@pmgdesign.co.uk) or by telephone or post. The PMGD website does not have a form function, only a link to the email address.

 

What type of information is collected from you?

The ‘personal information’ PMGD Ltd collects and processes would be the minimum required personal data for th epurpose of essential administration to complete your project. This data typically includes your name, job title, company name, address, email address, telephone number, mobile number and any other personal information you choose to give. No ‘sensetive’ personal data (such as genetic, religious, political or sexual orientation) is required or is held.

 

How is your information used?

PMGD Ltd uses your information for correspondance with you in relation to the project or projects being worked on that you have specified. Your contact information is stored digitally in a password protected email software programme (MacMail) and in an address book (Contacts) on a password protected computer (Apple iMac), and laptop (Apple MacBook Pro) as the main tools for PMGD to produce graphic design and send and receive proofs and correspondance, as well as on a mobile phone (Apple iPhone) as a mobile business correspondance tool. The computer, laptop and phone are all password protected. Where necessary paper based job file systems for projects may hold personal information.

 

Information Retention

PMGD Ltd reviews information retention periods for personal information on a regular basis. PMGD will hold your personal information on the system for as long as is necessary, to complete the purpose for which it was gathered, or for as long as is set out in any relevant contract.

 

Who has access to your information?

PMGD Ltd will never sell or rent your personal information to third parties. PMGD will not share your information with third parties for marketing purposes. In the event of PMGD requiring the use of a supplier or a ‘third party processor’, on behalf of the client’s request/confirmation PMGD may share your contact details information to a trusted, contracted supplier in order to complete a project - i.e. a printer who whould require your name and address details for delivery of printed goods you have ordered. PMGD may transfer your personal information to a third party only if under a duty to disclose or share your personal data in order to comply with any legal obligation. However, PMGD will take steps with the aim of ensuring that your privacy rights continue to be protected.

 

Consent and ‘Opt-in, Opt-out’

You have a choice about whether or not you wish to receive information from PMGD Ltd. PMGD will not contact you for marketing purposes by email, phone or post unless you have given your explicit prior consent. Any request for your data for any marketing purposes will be clear and transparent in what PMGD will use your data for and will be of a legitimate interest to you in relation to your connection to PMGD. A clear opt-in and opt-out function will be available with regard to receiving the communication. You can change your marketing preferences at any time by contacting PMGD by email: paul@pmgdesign.co.uk.

 

Your Rights - Accessing and Updating your Information

You have the right of access to your personal information held by PMGD Ltd. You also have the right to request that your personal information is permanently erased. Anyone wishing to access or erase their personal information should email their request to: paul@pmgdesign.co.uk. PMGD will endeavour to respond to any such requests as soon as is reasonably practicable within 30 calendar days, in compliance with the GDPR. Exemptions: Certain data is exempt from the provisions of the GDPR which includes the following: National security and the prevention or detection of crime, The assessment of any tax or duty, Where the processing is necessary to exercise a right or obligation conferred or imposed by law upon PMGD.

 

Accuracy

The accuracy of your information is very important to PMGD Ltd, for your security and for competent, efficient business. Systems at PMGD make it easy to review and correct and update the personal information that PMGD holds. If you change your email address, or if any of the other information PMGD holds is inaccurate or out of date, please email: paul@pmgdesign.co.uk, or phone: 01896 823626, or write to: PMGD Ltd, 5 Dean Park, Newstead, Melrose, Scottish Borders, TD6 9RQ.

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